Smart Invoice

EazY Books is a professional web-based Accounting ERP system for the entire accounts and Inventory chain. EazY Books is multilingual and support multi-currency. EazY Books is intended to provide accounting systems for all small / medium companies and is a simple, but powerful, system for the entire ERP of companies.

EazY Books contains the services given below, tailor made specially for each and everyone!

Sales and Accounts Receivables

Make Sales Areas, Sales Types, Sales Groups, Salesman Groups
Make Sales Groups for grouping Customer Branches
Prepare Sales Quotations (with inquiry and creating of Sales Orders)
Prepare Sales Orders and Goods Delivery Notes
Prepare Customer Invoices and Credit Notes
Make Batch Invoicing for more than one delivery order.
All of the Sales documents are completely editable and printable
Point of sales definitions for better handling of cash sales
Customer Payments and Allocations
Company logos can be attached to sales documents
Dimensions can be selected for Sales Delivery and Invoices
Shipping Costs and Legal Text can be added to Invoices

Purchases and Accounts Payable
Open Supplier accounts
Make Purchase Orders, Goods Receiver Notes and Payment Terms
Clearing of Goods Receiver Notes
Entry of Supplier price lists & related conversion factor into purchase prices
Prepare Debit Notes and record Credit Notes from Suppliers
Supplier Payments and Allocations
Company logos can be attached on documents
Option of attaching scanned documents with transactions

Inventory and Stocks
Record Stock Items
Define Item Categories and Item Locations
Record location transfers and other adjustments
Set re-order levels for Inventory Items
Automatic calculation of average material cost (per unit)
Application of standard and overhead costs, into material prices
Quantity of Items can be measured into standard units
Foreign codes registration for barcode scanner entry

Prepare bills of materials, Work Centre inquiries and Work Order entries
Feasibility of adding advanced production and simple assembling features

Cash and Bank
Open Bank and Petty Cash Accounts
Record payments, deposit and withdrawals in related accounts
Various currencies can be added and foreign currency translation is also done
Record bank enquiries and reports
Prepare bank accounts reconciliation and transactions can be made void and reprinted

General Ledger
Open general ledger accounts, account classes and groups
Record journal entries and budget entries
Generate ledger accounts detailed enquiries with drill down reports
Make journal enquiries with an option to view journal entries
Closes the fiscal year and brings forward retained earnings
Record depreciation entries on period based
Make journal entries with corresponding entry in supplier / customer account
Filter General Ledger reports by dimensions
Quick entries (preset GL transactions) in bank deposit/payment, journal entry and supplier invoice/credit

Print, Email and Convert into PDF; all the reports
Export the reports in MS Excel/Open Office Calc format
Generate reports on periodic and financial years basis
Email documents directly to customers
Make graphical analysis (Horizontal/Vertical Bars, Dot Lines, Pies and Donuts)

Payroll Module
Location Setup
Department Setup
Bank Setup
Designation Setup
Grade Setup
Gazette Holidays Setup
Qualification Setup
Employee Information
Leave Setup
Leave Inquiry and Approved Setup
Loan Setup
Loan Inquiry and Approved
Breakup Salary Inquiry
Pay Slip (Report)

HR Module
Export the reports in MS Excel/Open Office Calc format
Upload CV
Inquiry Applicant Form View/Edit/CV/Approved
Interview Inquiry Interview Date/Final Interview
Applicant Appointment Letter
Applicant Extended Letter
Applicant Termination
Applicant Confirmation
Evaluation Form
Increment and Promotion Form
Increment and Promotion Letter